Cal State LA Careers

Assistant to the Director

Apply now Job no: 502015
Work type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job No: 502015; 9/28/2021

ASSISTANT TO THE DIRECTOR 
Administrative Support Coordinator II
Housing and Residence Life 

Salary Range: $3,352 - $5,639/Monthly

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; temporary, expires on or before one year from start date; may be extended; may become permanent; non-exempt classification.

Essential FunctionsThis position holds general administrative assistant responsibilities in direct support of the Director for Housing and Residence Life and interacts regularly with each of the units reporting to the Director which include: Residence Life, Business Operations and Facilities. This position provides critical administrative support and coordination of daily office operations, is very customer service oriented, with duties specifically related to assuring the efficiency, effectiveness and overall success of the Housing and Residence Life operations and programs. In addition, the incumbent must understand and interpret relevant University policies to make recommendations related to issues that may have a broad impact across the department. Compiles data and information to be used in support of program initiatives and contracting. Typically provides critical start-up support for new programs and initiatives within Housing and Residence Life. The incumbent will recommend, plan, and implement operating procedures and policies for all units within Housing and Residence Life. Administrative functions include calendar management; logistical planning for meetings, programs, and special projects; recording and transcribing minutes for departmental meetings; coordinating services for various program initiatives. In consultation with the Director, the incumbent will coordinate projects such as Fall and Spring Orientation, parent communications, athletics and intramurals, leadership conference and joint academic and student life efforts.

Required Qualifications & Experience: Equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have comprehensive and detailed knowledge of the university infrastructure, policies, and procedures as well as
thorough mastery of English grammar, punctuation, and spelling. The incumbent must demonstrate competence in Microsoft Office software. The incumbent must also have the ability to independently compose documents, letters, announcements, etc.; efficiently multi-task; deal with conflicting priorities and have effective time management skills; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; use negotiation and persuasion skills to achieve results and expedite projects; interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to work area. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered.

 

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu.

 

Closing Date:  Review of applications will begin on October 12, 2021 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.  A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED.  RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. 

 

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

 

 

Advertised: Pacific Daylight Time
Applications close:

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