Cal State LA Careers

Resource Analyst

Apply now Job no: 513634
Work type: Staff
Location: Los Angeles
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Job No: 513634; 4/26/2022

Administrative Analyst Specialist
Natural and Social Sciences- Dean 

Salary Range: $3,288 - $6,347/Monthly

Work Schedule: Full-Time, Monday – Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment expires on or before one year from the date of hire; may be extended, may become permanent; non-exempt classification.

Essential Functions:  Under the supervision of the College Resource Manager, the incumbent will assist in the management and evaluation of the overall fiscal resources operations for the College of Natural and Social Sciences (NSS). The incumbent will coordinate the day-to-day activities of the College of NSS. Duties include but are not limited to: tracking, monitoring and verifying College budgets; monitoring and verifying faculty workload including supervision courses banked units, preparing financial reports; providing recommendations to maximize resources and/or take corrective action; interpreting and implementing policies and procedures regarding fiscal analysis and techniques; developing, implementing and maintaining analytical databases to track and reconcile data. The incumbent serves as the primary point of contact for faculty, staff and students seeking assistance with questions pertaining to employee contracts, faculty salaries, appointment status, resolve problems, research discrepancy and take action to ensure that financial data is reconciled with campus records. The incumbent will prepare recruitment packages, employee transaction forms, process time and pay records for faculty, staff and students, compose and send contract letters to lecturers, TA, GA, and prepare separations forms. The incumbent will assist in the management and evaluation of the overall fiscal resource’s operations for NSS and will be the primary interface between faculty and research, and grant activity. The analyst will oversee the College's contracts & grants operations, personnel hiring, purchasing, travel, and grant reimbursement; assist Principal Investigators with budget forms preparation; provide unit rate, fringe rate for faculty; process faculty grants reimbursed time and compiles personnel activity reports; report on any cost sharing & in-kind commitments; track post award transactions; maintains all sponsored-projects documentation and reports in audit-ready in digital and hardcopies; works with UAS grant analysts to revise invoices as necessary to ensure appropriate posting. The incumbent will work with the Office of Institutional Research to troubleshoot issues associated with the Academic Planning Database (APDB) to ensure proper reporting of faculty and space utilization for the College and University.

Required Qualifications & Experience:  A bachelor's degree from an accredited four-year college or university and/or equivalent training and three years of full-time progressively responsible experience providing day-to-day administration of a program, and/or performing a variety of administrative and technical (analytical work related to operations and procedures) duties such as fiscal analysis and management, program and policy research development, implementation, and evaluation. The incumbent must have highly developed quantitative and reasoning skills, excellent oral/written communication, listening, and interpretive skills, and a demonstrated high level of proficiency in the use of computer programs such as MS Office. The incumbent must have the ability to interact effectively with faculty, CSU administrators and staff. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.


CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to


California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.


As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Desired Qualifications: Knowledge and experience in using CSU Common Financial System applications: Financial Data Warehouse and Purchasing; PeopleSoft Human Resources Management System; PeopleSoft Student Administration (GET) for faculty workload reporting (APDB ). Knowledge of common software packages and expertise in creating/using Microsoft Excel spreadsheets to include various complex formulas and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Ability to: work in a team environment; work across teams; and prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines possess strong attention to detail; effective problem-solving skills; effective verbal, written and interpersonal communication skills.

Closing Date: Review of applications will begin on May 10, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required. Resumes will not be accepted in lieu of a completed application.


The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678


Advertised: Pacific Daylight Time
Applications close:

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