Cal State LA Careers

State Aid Program Coordinator

Apply now Job no: 514286
Work type: Staff
Location: Los Angeles
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Job No: 514286; 5/16/2022

Administrative Analyst Specialist Exempt I
Financial Aid and Scholarships Office

Salary Range: $3,897 - $7,051/Monthly

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; temporary one-year appointment from date of hire. May be extended, may become permanent; exempt classification.

Essential Functions: Under direct supervision of an Aid Administrator, the incumbent oversees several highly specialized State Aid Programs for the aid office. The incumbent performs all duties related to the administration in delivering state aid programs in accordance with applicable state regulations mandated by the California Student Aid Commission (CSAC). The incumbent performs in the following areas plan, lead, and direct complex activities of State aid programs requiring independent thinking and applying professional judgment, perform verification of applicant information that are of the most-complex situations for optimum solutions, perform on-going reconciliation with the following offices: Financial Aid, One-Stop Financial Services, and the California Student Aid Commission (CSAC). The incumbent is expected to stay current with the program eligibility requirements, WebGrants systems-related updates, and effectively communicates all updates/alerts to the financial aid staff regularly. 

Required Qualifications & Experience: A bachelor's degree from an accredited four-year college or university in one of the behavioral sciences, public or business administration, or a Job-related field, and three years of progressively responsible financial aid program coordination experience. The incumbent must have demonstrated working experience with student information systems, all Federal Student Aid systems such as FAA CPS Online, COD Online services, NSLDS, and FAFSA on the Web. The incumbent must have demonstrated experience with managing financial aid programs. The incumbent must have knowledge of Federal and State Financial Aid laws and regulations and of methods, procedures, practices, and activities of the program area. The incumbent must have the ability, and initiative to apply the latest concepts, PeopleSoft, customer service based technology systems, and communications strategies; learn PeopleSoft query manager, pop update processes, and CommGen tools; interpret and apply university policies, rules, and regulations regarding financial aid; reason logically; ability to collect, compile, analyze, and evaluate technical data; carry out very complex assignments limited detailed instructions; and compose and appropriately format correspondence and statistical data reports. The incumbent must demonstrate good written and verbal communication to students of and from diverse backgrounds. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.


CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to


California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.


As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Desired QualificationsDemonstrated working experience with PeopleSoft and in a higher education setting. Demonstrated excellent written and verbal communication to students of and from diverse backgrounds. Ability to compose and appropriately format correspondence and statistical data reports. Knowledge of CSU and Cal State Los Angeles policies and procedures.

Closing Date: Review of applications will begin on May 30, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.


The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678


Advertised: Pacific Daylight Time
Applications close:

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