Cal State LA Careers

Department Coordinator

Apply now Job no: 514622
Work type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Bulletin #514622; 6/13/2022

Administrative Support Coordinator II
Modern Languages and Literature


Salary Range: $3440 - $5639/Monthly


Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary appointment expires on or before one year from date of hire; may be extended, may become permanent; non-exempt classification.


Essential Functions: The Department Coordinator, under the general direction of the Department Chair in the Department of Modern Languages and Literatures, is responsible for managing the administrative operations and functions of the department's office. The incumbent is responsible for: maintaining effective methods to track evaluation process for full-time and part-time faculty; instructional programming, including building and maintaining course schedules on the campus network system; monitoring class enrollments; completing the Academic Planning Database report; procurement of supplies, equipment and services, including guest lecturers, special consultants and independent contractors; tracking, monitoring and reconciling of budget and expenditures; tracking and submitting paperwork for faculty travel and professional development funds; tracking and recording faculty and staff absences and student worked hours; and generating paperwork required for the recruitment and appointment of part-time faculty, teaching associates, and graduate assistants. The Coordinator also maintains records of teaching history and entitlements; handles Departmental elections and maintains committee membership lists; prepares agenda, minutes and other documents for department meetings; assists with department special events and projects; ensures adherence to policies, procedures and established practices by the department, the college, campus, CSU system, and collective bargaining agreements; and serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities.  The incumbent must exercise independent judgment and initiative to manage the day-to-day activities of the department office, prioritize tasks, and meet project deadlines.

Required Qualifications & Experience: Four years of full-time general office experience which includes on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office productivity software, including word processing, desktop publishing, and spreadsheet and database functions; thorough knowledge of English grammar, punctuation, and spelling; working knowledge of budget policies and procedures; and ability to perform business math. Must have excellent verbal and written communication skills; thorough analytical skills and the ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist. Must have judgment, discretion, and initiative to address problems and respond to all inquiries and requests related to the work area as well as the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Must be detail oriented and have the ability to: handle multiple work unit priorities and projects; work effectively on an individual basis, as a member of a highly functional team and with a broad range of people to help promote a student-centered environment; track financial data and make simple projections; draft and compose correspondence and standard reports; take minutes and track action items; respond effectively to rapidly changing conditions; effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.  Must have demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.


Desired Qualifications: Bachelor's degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to an academic department.


CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to


California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing date: Review of applications will begin on June 30, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.   Interviews will include candidates’ completion of sample tasks relevant to this position.



The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678


Advertised: Pacific Daylight Time
Applications close:

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