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Administrative Support Coordinator I

Apply now Job no: 515540
Work type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

 


Job No: 515540; 06/14/2022

ADMINISTRATIVE SUPPORT COORDINATOR I

Administrative Support Coordinator I
Nutrition and Food Science

Salary Range: $3,276 - $5,148/Monthly

 

Work Schedule: Full-Time; Monday to Friday 8.00 a.m. to 5.00 p.m.; non-exempt; temporary 12-month appointment; may be extended, may become permanent.

 

Essential Functions: Under the direction of the chair of the department, the Administrative Support Coordinator I will perform clerical and administrative functions and provide office support for the Department of Nutrition and Food Science. The Administrative Support Coordinator will: perform front office duties such as answering phone and e-mail and answering questions from students, faculty, and visitors; perform general clerical duties, such as organization of files and correspondence with current and potential students; build and maintain the schedule of classes, including documentation of faculty workload; maintain and manage expenditures and balances of department accounts and faculty grants; coordinate faculty travel; communicate and serve as a liaison with agencies to coordinate annual/semester clinical placements for nursing students; maintain student applications to the programs; maintain inventory of and purchase department equipment and supplies; and coordinate and oversee student assistants.

Required Qualifications & Experience: Equivalent to three years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Thorough knowledge of English grammar, punctuation, and spelling; ability to handle multiple work unit priorities and projects; thorough knowledge of office software and ability to use a broad range of technology and systems; ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to draft and compose correspondence and standard reports; ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature; ability to troubleshoot office administration problems and respond to all inquiries and requests related to work area; ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; familiarity with the software used campuswide or willingness to learn and use those software applications; and the ability and/or interest in working in a multicultural/multiethnic environment.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The system-wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu.

 

Preferred Qualifications & Experience: Graduation from an accredited four-year college or university (or equivalent). Successful experience working in the office of a complex academic department or school. Experience working in higher education and working with university students.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

 

Closing Date: Review of applications will begin June 28 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women, and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

Advertised: Pacific Daylight Time
Applications close:

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