Cal State LA Careers

Graduation Evaluator

Apply now Job no: 516339
Work type: Staff
Location: Los Angeles
Categories: Unit 4 - APC - Academic Professionals of California, Temporary, Full Time, Student Services


Job No: 516339; 07/08/2022


Evaluator Trainee/Evaluator I
Registrar’s Office

Salary Range: $3,449 - $4,181/Monthly


Work Schedule: Full-Time; Monday to Friday 8.00 a.m. to 5.00 p.m.; non-exempt. Twelve-month temporary appointment; may be extended, may become permanent.


Essential Functions: Evaluates and re-evaluates student records in the processing and awarding of degrees and the processing of graduation checks efficiently and expeditiously. Follows and interprets procedure and policy set forth by the State Education and Administrative codes, University Catalog, Academic Senate, and internal office documents provided by the Registrar's Office. The incumbent will: serve as liaison to academic departments; assist students in making successful progress towards their degree objectives; notify students about graduation deficiencies; serve as a resource to the campus community regarding degree requirements and academic policies and procedures; communicate with faculty, staff, and students via email, phone, or in-person to resolve graduation issues; assist with processing graduation checks; update and maintain the CAAR; award Bachelor's, Master's, Doctorate, and Certificates; calculate GPAs; process transfer course substitutions and general academic petitions; create data/spreadsheet reports for analysis; and complete general office duties upon request.

Required Qualifications & Experience:

Evaluator Trainee: Equivalent to six months responsible experience involving academic, administrative, fiscal, or statistical records processing and maintenance, OR two years of full-time college with course work specific to development of quantitative and analytical skills.

Evaluator I: Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation. Prior experience working in academic records; knowledge of Degree Audit Systems and/or Student Record databases. Candidates must have appropriate math and computer skills to analyze final GPA's, deficiency points, academic renewals, transfer credits and honor calculations. Must possess critical thinking skills and be able to logically back decisions and make, creative decisions independently. High level of communication, written and listening skills required. Ability and/of interest in working in a multicultural/multiethnic environment.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The system-wide policy can be found at and questions may be sent to

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Prior experience working with academic records; knowledge of Degree Audit Systems and/or Student Record databases.


Closing Date: Review of applications will begin July 22 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women, and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

Advertised: Pacific Daylight Time
Applications close:

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