Cal State LA Careers

Applicant Services Representative

Apply now Job no: 516574
Work type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary



Job No: 516574; 8/18/2022

Administrative Support Assistant II


Salary Range: $3,120 - $4,592/Monthly


Work Schedule: Full-Time, Monday – Thursday, 9:00 a.m. to 6:00 p.m., Friday 8:00 a.m. to 5:00 p.m.; temporary appointment expires on or before one year from date of hire; may be extended; may become permanent; Occasional evening, or weekend, work may be required; non-exempt classification.


Essential Functions: Reporting to the Associate Director of Admissions & Recruitment and under the general direction of the Applicant Services Coordinator, the incumbent will assist with the processing of undergraduate and graduate applications and other applicant related services for the Office of Admissions and Recruitment. Responsibilities may include, but not limited to, biographical/directory information changes, external transcript and test score Information entry, applicant document review and preparation for admissions evaluation, and the verification of scanned transcript data into the student system.

Required Qualifications & Experience: Equivalent to two years of general office experience, which included providing work direction or acting as a lead to lower level staff. The incumbent must also have data entry experience. The incumbent must have the ability to understand standard office procedures; operate office equipment and computer applications; perform basic arithmetic calculations; and fundamental writing and presentation skills to effectively communicate standard information. The incumbent must be able to respond to routine inquiries and explain standard policies and procedures to others; and to follow established procedures, maintain a high level of accuracy and maintain cooperative working relationships. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.


CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The system-wide policy can be found at and questions may be sent to


California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.


As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Desired Qualifications: Experience working within a student services oriented environment is highly desirable. Must be able to work independently and in a high pressure/high volume work environment, with public contact. Be a quick learner, multi-task oriented, and consistently demonstrate a positive attitude, professionalism, student centered philosophy, and teamwork.


Closing Date: Review of applications will begin on September 1, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applicants are received. A COMPLETED ON-LINE CAL STATE LA APPLICATION FOR EMPLOYMENT IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. 

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678



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