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Administrative Support Assistant

Apply now Job no: 527328
Work type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job #527328; 5/03/2023

Administrative Support Assistant II
Rongxiang Xu College of Health and Human Services/Dean's Office


Salary Range: $3338 - $4913/Monthly


Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.


Essential Functions: Under the general supervision of the Assistant to the Dean, the incumbent is responsible for managing the front desk of the Rongxiang Xu College of Health and Human Services Dean’s Office. The incumbent is expected to have general knowledge and responsibility for the clerical support of the Dean’s Office. The incumbent provides clerical support for the Dean and Associate Dean, including managing calendars and processing forms. The incumbent works with students, faculty and staff on a daily basis and with other offices as needed. The incumbent will: support the Dean’s Assistant with event planning, Retention, Tenure and Promotion (RTP), faculty files, payroll, requisitions, and room scheduling.

Required Qualifications & Experience:  Two years of full-time general office experience, which included providing work direction or acting as a lead. Incumbent must have thorough knowledge of English grammar, punctuation, and spelling. Knowledge of university policies and procedures: RTP and recruitment; graduate student requirements and forms; scheduling; as well as budget and procurement. Must have the ability to: operate Microsoft Office; draft and compose correspondence and standard reports; operate standard office equipment; perform basic arithmetic calculations; plan, organize, and prioritize work; work under pressure and handle a heavy workload including multiple work unit priorities and projects; meet deadlines; provide work direction or act as lead to support staff; perform limited duties of an administrative nature; respond to routine inquiries and explain standard policies and procedures; troubleshoot student issues and respond to all inquiries and requests; analyze operational problems and develop, recommend, and evaluate proposed solutions; and apply a wide variety of policies and procedures independently where specific guidelines may not exist. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date: Review of applications will begin on May 17, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.


The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678


Advertised: Pacific Daylight Time
Applications close:

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