Cal State LA Careers

Administrative Support Coordinator

Apply now Job no: 527374
Work type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job No: 527374; 05/08/2023

Administrative Support Coordinator
Administrative Support Coordinator II
Kinesiology & Nutritional Science

Salary Range: $3,681 - $6,034/Monthly

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions: Under the general supervision of the school Director, the incumbent will be responsible for managing and coordinating the administrative functions for the School of Kinesiology. The incumbent will be involved in a full range of moderate to complex clerical and secretarial work assignments which includes inputting class scheduling data of the Kinesiology Activity program onto the GET system during the primary scheduling phase and preparing documents for scheduling revision to activity courses schedule in subsequent phases. The Administrative Support Coordinator II will also assist with the supervision of student staff.

Required Qualifications & Experience: Incumbent must possess: the equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function; experience to be proficient in performing most or all work assignments; fluency in using office software packages, technology and systems; thorough knowledge of office methods, procedures, and practices; and working knowledge of budget policies and procedures; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions; strong critical thinking skills; excellent verbal and written communication with a sound foundation in English grammar, spelling and punctuation; and strong organizational and customer service skills. Incumbent must demonstrate initiative and ability to: independently evaluate and set priorities; coordinate multiple work assignments and adjust to rapidly changing priorities and apply office policies to exceed established deadlines; troubleshoot most office administration policies and procedures independently and respond to all inquiries and requests related to the work area; learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independently in a wide variety of policies and procedures where specific guidelines may not exist; apply independent judgment, discretion and initiative to address programs and develop practical, thorough, and at times creative solutions; respond to all inquiries and requests related to the school; perform standard arithmetic functions of a transactional nature including tracking and comparing data; handle effectively front line contacts with a variety of campuses and community individuals requiring active program solving and effective interpersonal skills; and draft and compose correspondence and standard reports. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Experience working in higher education and working with college-aged students; and bilingual (English/Spanish) is preferred.

Closing Date: Review of applications will begin on 5/22/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

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