Job No: 527640; 05/19/2023

DTLA OPERATIONS COORDINATOR
Administrative Support Coordinator I
PaGE – DTLA Office

Salary Range: $3,505 - $5,508/Monthly

Work Schedule: Full-Time, Monday-Thursday, 1:00 pm. to 10:00 pm, Saturday 8:00 am – 5:00 pm. Temporary appointment expires on or before one-year from the date of hire; may be extended, may become permanent; non-exempt classification.

Essential Functions: Under the general direction of the Director of Student Services and DTLA Operations, the DTLA Operations Coordinator is responsible for supporting the day-to-day operations of the downtown Los Angeles (DTLA) campus, including the upkeep of all classrooms, storage rooms, administrative area, AV and security systems, and providing a safe environment for students, faculty, staff, visitors and events participants. Specifically, the incumbent works closely with Director of DTLA Operations and Student Services, Director of Outreach and Recruitment, and DTLA staff to provide logistical support for classes, meetings and other DTLA activities, as well as troubleshooting operational issues. The incumbent will provide administrative and office operations support for purchasing, maintenance, housekeeping, office supply and equipment inventory and billing processes occurring at the DTLA campus. The incumbent will also assist with general office operations: maintain records; open and close the campus site; obtain and track parking validations, prepare event reservations and services; and assist with any immediate and preventative maintenance requests and activities. The incumbent should be professional, customer-focused, and able to work in a diverse and dynamic environment.

Required Qualifications & Experience: Equivalent to three years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Must have solid skills in managing and coordinating multiple operational tasks and duties and providing customer service skills. Possess excellent interpersonal, organizational and project management skills and excellent verbal and written communication skills. Ability to: work well in a team-oriented environment; prioritize and work in a busy office environment; independently handling multiple activities at the same time; pay attention to detail and accuracy; learn and comply with campus policies and procedures; and handle effectively a broad range of interpersonal contacts, including students, faculty, staff, vendors, and those at a higher level. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Solid experience in performing and/or managing office or building operations. Audio visual (AV) and/or computer maintenance skills.

Closing Date: Review of applications will begin on June 2, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678