As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply.

Job No: 529049; 7/3/2023 (REVISED)

ASSISTANT TO THE SENIOR DIRECTOR OF ADMISSIONS AND RECRUITMENT
Administrative Support Coordinator II
Admissions and Recruitment 

Salary Range: $3,681 - $6,034/Monthly 

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; may work some evenings and weekends; non-exempt classification.

Essential Functions: Under the general supervision of the Senior Director of Admissions and Recruitment, the incumbent is responsible for management of the day-to-day activities of the administrative operations and functions of the Admissions and Recruitment unit. Duties include, handling all administrative functions related to confidential matters; attending and takes minutes at weekly staff, leadership and recruiter meetings; investigating highly complex policy and procedural matters; preparing studies, and the implementation/evaluation of operating programs and procedures; assisting the Senior Director with daily operations, fiscal management, administrative functions, and special programs of the unit; analyze the needs of the office, meets with appropriate university personnel, orders supply, equipment, hardware and software, and attends seminars, meetings and workshops as needed. Responsible for implementing new computer programs/applications when necessary; make recommendations for improved efficiency and effectiveness of general office automation; coordinate committee meetings and campus wide meetings; in conjunction with the Senior Director, meets with appropriate university personnel regarding all capital outlay program requests; responsible for total coordination and acts as Admission and Recruitment liaison; controls and schedules all maintenance, repair, and remodeling work in the unit; coordinates the daily administrative/clerical functions; serve as lead administrative support staff to the department; hire, train, and oversees student assistants; support the Senior Director with screening of all mail, telephone calls and visitors. Arrange staff and committee meetings and conferences; provide work processing and filing support; greet and conduct initial interview of visitors to the office; assist in maintaining the professional image of the office and its staff; and assist with special programs such as recruitment related special events including CSU Counselor Conferences, Counselor Update, Counselor Appreciation Luncheon, EagleFest and Preview Day.

Required Qualifications & Experience: Equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have previous experience working in a high traffic, fast paced work environment; and previous experience in maintaining and preparing budgets and payroll processing. The incumbent must be detailed-oriented and understand the importance of timely follow through and completion of assigned tasks. The incumbent must have excellent oral and written communication skills as well as excellent customer relations skills. The incumbent must have the ability to use and quickly learn new office support technology systems and software packages and the ability to master various technology based client information systems such as CMS PeopleSoft, OnBase and Liaison EMP. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Previous experience working with CSM PeopleSoft or other student data systems; and working in a higher education admissions office. Knowledge of CSU Admissions requirements. A quick study and multi-task oriented, ability to work well under pressure, and consistently demonstrate attitudes and behaviors in keeping with good customer service, professionalism, student centered philosophy, and teamwork.

Closing Date: Review of applications will begin on July 17, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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TDD Line (323) 343-3670
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