Job No: 530463; 8/10/2023

VICE PRESIDENT OF STUDENT LIFE ANALYST
Administrative Analyst Specialist I
Vice President of Student Life Office 

Salary Range: $3,518 - $6,791/Monthly 

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions: Under general supervision, the incumbent will serve as the assistant to the Associate Vice President(s) (AVPs), for Student Life and Equity Programs. This position will coordinate office support for the Office of the Vice President for Student Life, monitor the day-to-day administrative operations, prioritize tasks and special projects, and maintain calendars and travel. The incumbent will schedule meetings, edit correspondence, and send emails on behalf of senior leadership. In addition, works closely with the Executive Assistant to the Vice President on sensitive matters using the highest level of discretion; serves as full support to the (AVPs) with scheduling and coordinating appointments and meetings; coordinates and schedules phone, Zoom, and in-person interviews; addresses and prioritizes a wide range of unique problems and interactions with university students, faculty, staff, and external constituents using critical thinking and reasoning skills; onboards student employees and performs timekeeping for staff and students assigned to the VPSL office. Provides ongoing resources, training, and review of processes related to human resource administration, hospitality, purchasing and travel to administrative support team members within each department; reviews documentation relating to fiscal, personnel, hospitality, and other university procedures for accuracy and compliance with university policy. Informs appropriate administrative staff of necessary corrections or changes; participates in the development of operating procedures related to administrative processes for the Division of Student Life; provides follow-up retraining or procedural updates to division personnel during monthly group meetings; arranges travel and accommodations for the Vice President and Associate Vice President(s), and staff as necessary, including preparing travel cost estimates, requests for travel and travel expense claim forms, and working on special initiatives as necessary; and prepares a wide variety of documents, including, but not limited to, correspondence, reports, flyers, brochures, and reviews for grammatical accuracy and neatness.

Required Qualifications & Experience: A bachelor’s degree from an accredited college or four-year university and/or equivalent training and four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. The incumbent must have excellent analytical skills, good judgment, and detailed follow-up. The incumbent must independently compose documents, letters, announcements, and efficiently multi-task; deal with conflicting priorities and have effective time management skills. The incumbent must demonstrate competence in Microsoft Office software; be a problem solver demonstrating competence in independent judgment; interpret complex, technical information and train others; use a high level of discretion and ability to appropriately handle highly confidential documents and situations; able to work independently and exercise sound judgment; maintain strict confidentiality in all matters; and establish and maintain effective working relationships. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Ability to coordinate projects with accountability for results; ability to learn, interpret and apply a variety of policies and procedures relating to an organizational unit; ability to establish and maintain effective working relationships; and to understand the needs of Cal State LA students. Current knowledge of university policies and procedures related to daily responsibilities and experience in providing training and guidance to administrative staff in support of high-level administrators. Working knowledge of administrative processes such as the completion of travel expense claims, requisitioning and procurement, recruitment and hiring documentation, and the use of Data Warehouse, Hyperion PBCS and other budget tracking systems.

Closing Date: Review of applications will begin on August 24, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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