Administrative Support Coordinator II

Apply now Job no: 530533
Work type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job No: 530533; 09/12/2023

Administrative Support Coordinator II
Administrative Support Coordinator II
Special Education and Counseling

Salary Range: $3,681 - $6,034/Monthly

Work Schedule: Full-Time, Monday - Thursday, 9:00 a.m. to 6:00 p.m., and Friday, 8:00 a.m. to 5:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification.

Essential Functions: Under the direct supervision of the Division Chair, the Administrative Support Coordinator II (ASC II) is responsible for the preparation, coordination, and/or completion of all Division support services. This position has the major responsibility for a broad range of complex tasks, including fiscal, scheduling, personnel (ARTP/ RTP), and support services for more than 25 full-time and 50 part-time faculty, as well as hundreds of students enrolled in the credential, certificate, bachelor’s, master’s, and doctoral degree programs with the Division. ASC II is responsible for training, supervising, evaluating, and coordinating office workflow amongst staff, graduate, and student assistants. Additional responsibilities include: maintaining division budgets, processing purchase orders, maintaining division files, correspondence meeting minutes, and election results; ensuring absence management reports are submitted; preparing all phases of class schedule and room assignments for the division, including with other ASCs for college-level planning; ensuring semesterly submission of grades by faculty, supporting special event scheduling, hiring of temporary faculty; coordinating comprehensive exams for the Division; interacting with Office of Student Services (OSS) to ensure that directed student teaching applications and clearances are received and processed; ensuring timely processing of permits semesterly; participating in the evacuation team; and responding to inquiries and student customer services.

Required Qualifications & Experience: Equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Must be proficient in the use of Microsoft Office and related software and hardware, such as Word, Excel, and Outlook. Candidate must be enthusiastic in providing quality student services, supporting/leading staff/student assistants, and working with faculty and division chairs to ensure services necessary to support academic programs. Candidate must possess excellent verbal/written communication skills, customer service skills, strong organization skills, strong interpersonal skills and the ability to communicate effectively with students, faculty, staff, administrators, community partners and representatives from other outside agencies.  Ability to learn electronic survey tools such as Qualtrics. Ability to learn and understand complex university regulations/policies and relay that information clearly to students, faculty, and others in the campus community. Ability to meet deadlines, multi-task, and work well under pressure is required. Willingness and ability to collaborate with students, faculty, staff, and administrators to resolve problems and generate future solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.


California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Knowledge and effective use of PeopleSoft/GET is preferred.

Closing Date: Review of applications will begin on 9/26/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

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