Job #533716; 11/7/2023

ORIENTATION SUPPORT COORDINATOR
Administrative Support Coordinator I
New Student and Parent Program

Salary Range: $3505 - $5508/Monthly (Budgeted salary $3505 - $4000/monthly)

Work Schedule: Full-Time, Monday-Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions: Under the supervision of the Director, the Orientation Support Coordinator is responsible for providing administrative and logistical support for New Student and Family Engagement's Orientation and Transition Experience programs. The incumbent supervises the department's student social media team, coordinates the mascot costume for the Division of Student Life, and oversees the department's internal events calendar, including the production of digital and printed promotional material. The incumbent will: report all expenses for budget tracking and maintenance; serve as a supervisor of record for the Orientation Leader team; coordinate and maintain NSFE’s internal events calendar; track and follow all internal requests for flyers, graphics, videos, and other printed or digital promotional materials through completion and delivery; and undergo appropriate trainings as necessary to ensure proper use of social media and the maintenance of the department’s websites; and provide knowledgeable, accurate and courteous support via phone, email and in person to ensure a positive experience for students, parents and campus guests. This position also serves as a backup to the Administrative Services Coordinator (ASC II) in their absence.

Required Qualifications & Experience: Three years of general office experience. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Working knowledge of budget policies and procedures. The incumbent must possess superior written and oral communication skills. Ability to: independently handle multiple work unit priorities and projects; apply a variety of policies and procedures where specific guidelines may not exist; perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections; draft and compose correspondence and standard reports; and handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

Desired Qualifications: Experience with event planning. Experience or course work related to social media and/or marketing.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date: Review of applications will begin on November 21, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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TDD Line (323) 343-3670
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