Information, Public Records, and Safety Manager

Apply now Job no: 539426
Work type: Management (MPP)
Location: Los Angeles
Categories: MPP, At-Will, Full Time, Environmental Health and Safety
Position Description

Job No: 539426; 5/03/2024


California State University, Los Angeles, invites applications for the above Administrator I position.


The University: California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system.  The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service.


As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive.


The Position: The information, Public Records and Safety Manager (IPRSM) reports to the Executive Director of Risk Management and Environmental Health and Safety. The IPRSM will provide confidential professional office support and assist with complex duties, tasks and projects. This roll will perform and coordinate highly sensitive and confidential operational work for Risk Management, Environmental Health and Safety (RMEHS). The incumbent serves as a knowledge expert in the arena of public records, information practices and third party subpoenas, administers the campus’ response to requests for public and subpoenaed university records, and provides technical and practical assistance to the campus on matters related to public access to and disclosure of information maintained by the university. The incumbent is also directly involved with developing, maintain and updating RMEHS policies, procedures and guidelines. Under general supervision, the incumbent is privy to highly confidential and sensitive information about decision making processes affecting, labor relations and personnel and employment related transactions. The primary responsibility of this position involves accepting, examining, analyzing, and processing subpoenas and responding to Public Records Requests (PRAs) within legal time constraints of the California Public Records Act (CPRA), Information Practices acts (IPA), and related statures and the California State University policies and contributes to maintaining a privacy program that promotes privacy policies, standards, and practices. The incumbent must work in an environment that requires high confidentiality. The IPRSM will also maintain and update policies and procedures in risk management and environmental health and safety programs across the Cal State LA organization, including ; risk management; occupational and industrial safety; laboratory safety; chemical hygiene; hazardous materials; and other safety programs. The incumbent will work with RMEHS subject matter experts, partners, and stakeholders to ensure the updated policies and procedures, including administration procedures, standard operating procedures, and inspection forms, comply with local, state, and federal mandates.

Required Qualifications & Experience: Bachelor’s degree from an accredited four-year college or university in a related filed. Three years of full-time progressively responsible experience in records management work in a public agency. Progressive work experience which demonstrates competence in independently applying judgement and nonstandard applications and systems. Strong command of current desktop technology, including word processing, databases, spreadsheets, web browsers, and email and ability to quickly learn new technologies and software programs, including Microsoft Office programs. Effective time management and organizational skills with the ability to prioritize and balance heavy workloads, deadlines and shifting priorities. Excellent verbal and written communication skills with the ability to present technical information to non-technical clients and users. Strong research and analytical skills. Must possess the ability to: manage various California Public Records Act requests, ensuring timelines are met;  understand, interpret, and apply laws, rules, regulations, policies, and procedures; provide sound judgment and decisions  in accordance with office policies and procedures; model and promote safe practices through effective leadership; take data, information, and records from various sources and compile them into a single comprehensive package; pay strict attention to detail with a demonstrated record of maintaining accuracy; solve various problems, develop practicable and thorough solutions, and use effective communication and listening skills; analyze law, regulations, and policy changes and interpret their effect on campus policies and Information Practices programs; pay strict attention to detail with a demonstrated record of maintaining accuracy;  work independently on a self-directed basis and follow through to completion within assigned areas of responsibility; interact professionally and tactfully; handle confidential and sensitive matters with discretion; use appropriate English grammar, punctuation, and spelling; and develop, maintain, and update existing safety procedures and policies. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.


California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Desired Qualifications: Two years of relevant experience analyzing and responding to request made under the California Public Records Act, California Information Practices Act, Freedom of Information Act, or in records, document management, or paralegal work. Knowledge of project management concepts and electronic evidence rules and laws. Knowledge of: project management concepts and electronic evidence rules and laws; Cal State LA processes, protocols, and procedures. Ability to process, load and troubleshoot native data into eDiscovery platforms throughout the entire eDiscovery lifecycle.

Compensation: Salary is commensurate with experience and qualifications. Salary range is $3,938- $11,703/monthly. Budgeted Hiring Salary Range $7,000-$7,917/monthly.  A comprehensive benefits package is provided.


Appointment: The Administrator I appointment will be made under the guidelines for management and supervisory employees of the California State University.  All rights and benefits associated with this appointment are governed by the Management Personnel Plan.


This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Closing Date: Review of applications will begin on May 17, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required. Resumes will not be accepted in lieu of a completed application.


The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678


Advertised: Pacific Daylight Time
Applications close:

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