Events and Project Specialist

Apply now Job no: 541122
Work type: Staff
Location: Los Angeles
Categories: Confidential, Administrative, Probationary, Full Time

Job No: 541122; 7/8/2024

Confidential Administrative Support (Exempt)
Office of the President 

Salary Range: $4,464 - $10,689/Monthly (Budgeted Hiring Salary: $6,250 - $7,917/Monthly)

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; Occasional evening, weekends, and travel required; exempt classification.

Essential Functions: The Events and Project Specialist reports to the Chief of Staff and provides various confidential executive, administrative, and project management responsibilities for the Office of President. These responsibilities include researching, planning, coordination, implementation, maintenance, and ongoing support to key initiatives and programs impacting the delivery of services to students, faculty, and staff. In this Confidential role the incumbent will use independent determination of methods to meet assigned tasks and deadlines while maintaining a high level of confidentiality, exercising tact and judgment on all matters. The Events and Project Specialist plays an integral role for the President's organizational team (Office of the President, Strategic Communications, External and Government Relations, and Community Relations). The incumbent will execute demonstrated ability to provide executive support, project management, event planning and work collaboratively in a team environment, as well as a strong commitment to supporting various campus­wide constituents. This is a multifaceted position that will support the planning and coordination of events that highlight
and celebrate faculty and student research, scholarship, and creative activity, engage community members and stakeholders, foster a sense of community, and promote Cal State LA's brand. This position requires the highest level of professionalism, discretion, and a working knowledge of the University, CSU, and State of California infrastructure, policies, and procedures. The incumbent performs and/or coordinates highly sensitive and confidential operational and project management work for the Chief of Staff and Office of the President. Tasks include collecting, compiling, researching, and analyzing data; drafting documents and complex confidential reports and correspondence; makes recommendations as appropriate to management. Will participate in the University's strategic planning process and provide support to the Chief of Staff and strategic planning committee. Work assignments will require growth in knowledge of the functions of the office as related to the overall campus and system wide environment. Manage multiple projects and deadlines in a timely manner. Interpret, communicate and apply policies and procedures. 

Required Qualifications & Experience: A bachelor's degree from an accredited college and/or four-year university and three years of administrative, project management, or operational work or a combination of education and experience that demonstrates the ability to perform the essential functions of the position. The incumbent must have proficiency and experience with computer applications including Microsoft Office Suite. The incumbent must have a commitment to quality while exhibiting a commitment to professional judgment and a meticulous attention to detail and accuracy. The incumbent must have a professional demeanor, confidence, and willingness to adapt to changes and address challenges. The incumbent must have exceptional communication skills, both written and verbal; strong time-management skills and organizational skills to address, prioritize and coordinate multiple projects, problems, and activities concurrently; strength as a proactive problem solver with skills in problem identification and resolution; and strong analytical, interpersonal, conflict resolution and written/verbal skills. The incumbent must have the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports; work effectively with a wide range of constituencies in a diverse community; create, compose, and edit written materials; investigate and analyze information, reason logically and draw conclusions; gather and organize documents; manage multiple projects and deadlines in a timely manner; and interpret, communicate and apply policies and procedures. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.


California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.


As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Desired Qualifications: Experience working in a fast-paced, high-volume, executive office environment, performing project management, operational duties, and providing support to executives. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service centered attitude.

Closing Date: Review of applications will begin on July 22, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.


The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678


Advertised: Pacific Daylight Time
Applications close:

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