Job Title

Evaluator Trainee

Classification

Evaluator Trainee

Auto Req. ID

558178

Salary Range

Classification Range $4,074 - $4,937 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,074 - $4,246 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM. This is a temporary training position to end on or before twelve months of training in the program. Upon successful completion, the Evaluator Trainee may move to the Evaluator I classification.

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Office of the Registrar within the Division of Academic Affairs serves students and the campus community by providing quality services that facilitate enrollment, retention, and degree completion while maintaining accurate academic records for the University. We are also responsible for processing transfer credit and maintaining articulation agreements with other institutions. Additionally, we register new and continuing students for classes, maintain academic records, prepare transcripts and diplomas, and review petitions for exception to university policy. We seek an exceptional individual to join our team as the Evaluator Trainee. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under general supervision of the University Registrar, the Evaluator Trainee is a key member of the Office of Registrar team. This position is primarily focused on the timely and accurate evaluation of transfer credit from other post-secondary sources, ensuring its most efficient use toward the completion of degree requirements. The Evaluator Trainee monitors and enters transcript data into the uAchieve degree audit system, reviews and resolves interface errors, and verifies degree catalog requirements against the Titan Degree Audit. The position evaluates transfer credit for incoming and currently enrolled students and applies credit toward General Education requirements, majors, and degrees in accordance with Title V, formal articulation agreements, and university policies using tools such as ASSIST and the C-ID database. The Evaluator Trainee also verifies associate degrees for Transfer, Intersegmental General Education Transfer Curriculum (IGETC), and CSU General Education (GE) Breadth Certificates, and responds to daily student, faculty, and advisor inquiries through Service Now regarding graduation requirements, academic policies, and degree progress. This position contributes directly to student success by improving the quality of information available to academic advisors, thereby supporting the timely completion of degrees and the elimination of the achievement gap. Other duties as assigned.

Essential Qualifications

Equivalent to six months of experience involving academic, administrative, fiscal or statistical records processing and maintenance or two years of full-time college with coursework specific to the development of quantitative and analytical skills. Upon successful completion of the training program, trainees are moved to the Evaluator I classification.

Knowledge of Microsoft Office including Word and Excel, must have the ability to work closely and collaboratively with other areas on campus such as admissions and academic advisement. Knowledge of general office procedures, methods, and practices. Ability to be thorough and accurate in data entry and comparing records. Ability to interpret and correctly disseminate accurate information. Ability to maintain confidentiality of records and evaluations, convert units between academic calendars (e.g., between quarter and semester), calculate a grade point average, organize work to meet deadlines. Excellent verbal and written communication skills.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Equivalent to one year of academic records academic experience, or one year equivalent to completion of a training program in academic records evaluation, or any combination of training and experience related to academic records evaluation. Two years of progressively responsible experience in Admissions and Records, advising, or within an academic department, requiring analysis of complex General Education requirements and development of solutions/rules to address multifaceted issues.

Ability to develop knowledge of general office procedures, methods, and practices. Ability to be thorough and accurate in data entry and comparing records. Ability to interpret and correctly disseminate accurate information. Ability to maintain confidentiality of records and evaluations, convert units between academic calendars (e.g., between quarter and semester), calculate a grade point average, and organize work to meet deadlines. Excellent verbal and written communication skills.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.