Job Title

Executive Assistant to the Vice President for Human Resources and Inclusive Excellence

Classification

Confidential Administrative Support II

Auto Req. ID

562257

Salary Range

Classification Range $4,687 - $11,223 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,687 - $7,300 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM            

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Division of Human Resources and Inclusive Excellence is committed to the mission of meeting the needs of a multi-cultural campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality faculty and staff. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

The Executive Assistant to the Vice President of Human Resources and Inclusive Excellence (HRIE) provides high-level, confidential, and trusted executive support. The position serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring a comprehensive understanding of the Vice President's priorities, the division's operations, university policies, and the sensitive nature of human resources and labor relations matters.

The position exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral. Provides high-level support to the Vice President on sensitive and complex human resources, employee relations, labor relations, compliance, and organizational matters.

Assists the Vice President and Chief of Operations in carrying out all programs and activities of the division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Assists with managing the Office of the Vice President and leads of other administrative support staff and student employees. Independently performs varied and specialized administrative and coordination responsibilities to support the Vice President in meeting programmatic and administrative goals. Serves as an extension of the Vice President's office and is expected to anticipate needs, identify emerging issues, facilitate resolution, and ensure that commitments and priorities are appropriately addressed.

The position routinely interacts with the President, Cabinet members, vice presidents, senior administrators, faculty, staff, students, Chancellor's Office representatives, General Counsel, campus partners, union representatives, community members, and external organizations. The Executive Assistant represents the Office of the Vice President with professionalism, discretion, sound judgment, and a high degree of confidentiality. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited college or university; completion of a professional training program specific to the position and directly related work experience; or a combination of education and experience that demonstrates the ability to perform the essential functions of the position. Strong analytical, interpersonal, conflict resolution and written/verbal skills. Ability to work effectively with a wide range of constituencies in a diverse community. Ability to create, compose and edit written materials. Investigate and analyze information, reason logically and draw conclusions. Gather and organize documents. Manage multiple projects and deadlines in a timely manner. Interpret, communicate, and apply policies and procedures. Detail oriented and self-directed. Ability to maintain strict confidentiality.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Ability to exercise a high degree of independence and discretion in carrying out responsibilities. Ability to distinguish routine matters from those requiring executive attention; assess the appropriate level of response; protect confidential information; identify when consultation with legal, labor, compliance, or other subject matter experts is necessary; and ensure that matters are appropriately resolved or elevated.

Success in this position requires exceptional organizational skills, emotional intelligence, professional judgment, discretion, diplomacy, responsiveness, and the ability to operate effectively in a highly dynamic executive environment. Maintain a broad understanding of the University's and Division's priorities and serve as a trusted and dependable extension of the Vice President and the Office of the Vice President.

License/Certifications

A valid California driver’s license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.