Job No: 561484; 08/24/2026

Director of Executive Events

California State University, Los Angeles, invites applications for the above Administrator II position.

The University: California State University, Los Angeles (Cal State LA) is one of 22 campuses within the California State University system.  The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs, and our faculty have a strong commitment to scholarship, research, creative pursuits, and service.

As a federally recognized Hispanic-serving (HSI) and Asian American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive.

The Position: Reporting to the Senior Director of Executive Operations, the Director of Executive Events provides leadership for Office of the President events, presidential meetings, official visits, protocol, ceremonial functions, and other events and programs undertaken on behalf of the Office of the President. The Director serves as the President’s liaison and designee for university-wide events and requests requiring presidential participation. The incumbent works directly and collaboratively with the President, executive and senior leadership, Office of the President staff, and members of the campus community to ensure high-quality presidential and executive events and functions. The incumbent independently identifies and facilitates discussion and decisions on issues affecting events, ensuring that high standards and presidential and university-wide priorities are reflected in event planning and execution. The Director develops and maintains highly professional standards and procedures for presidential events, consistent with the image and reputation of the Office of the President and the University. The Director provides leadership for presidential protocol, official visits, executive hospitality, ceremonial functions, and the execution of presidential events. Working collaboratively with executive leadership, University Advancement, Strategic Communications, and other campus partners, the Director coordinates presidential participation in major university events and executive functions and oversees the executive event logistics that support the President’s priorities. The Director leads the execution of events involving the President and the Office of the President and, as assigned, independently plans and executes Office of the President events and presidential meetings—including executive and senior leadership retreats, presidential receptions, official visits, recognition events, and other presidential programs. The Director also provides event planning, coordination, and execution support to executive and senior leadership as assigned. For major university-wide events, including Commencement, Convocation, and other signature institutional events, the Director serves as the President’s liaison and designee to the university divisions and campus event planning teams responsible for overall planning and production. The Director coordinates presidential participation, protocol, executive logistics, briefing materials, and on-site presidential support, ensuring that presidential and Office of the President priorities are appropriately reflected in event execution. As assigned, the Director may staff the President at university and community events to provide on-site coordination and support. Responsibility for overall planning and production remains with the designated university event team. The Director also supports annual community events and traditions, working collaboratively with campus partners to coordinate the University’s participation. As appropriate, the incumbent convenes and coordinates cross-divisional committees and planning teams to ensure high-quality planning and execution, consistent with university priorities and standards. The Director represents the Office of the President on university committees, event planning teams, and working groups as assigned. The position handles highly visible events and has access to sensitive and confidential information related to the President, executive and senior leadership, and distinguished guests.

Required Qualifications & Experience: Bachelor’s degree from an accredited college or university, or an equivalent combination of education and progressively responsible experience that demonstrates the knowledge, skills, and abilities required to successfully perform the essential functions of the position. Five years of progressively responsible experience in executive event management, event planning and production, protocol, executive administration, hospitality management, project management, or a related field. Demonstrated experience planning, coordinating, and executing high-profile executive events. The incumbent must possess fiscal and budget management knowledge and experience, including the ability to prepare, manage, and monitor event budgets and to anticipate production, technical, hospitality, and logistical needs. Ability to learn and apply University policies and procedures and to adhere to applicable internal controls and systems. Demonstrated ability to manage a broad range of interpersonal contacts, including those at senior levels and those sensitive in nature. Demonstrated ability to formulate creative ideas and to analyze, evaluate, negotiate, and coordinate the details that contribute to a successful event. Demonstrated ability to carry out event goals in a manner that enhances the image and reputation of the University and to coordinate complex projects and events involving multiple stakeholders, competing priorities, and broad institutional impact. Demonstrated ability to maintain highly confidential and sensitive information and to use forethought, discretion, and independent judgment in resolving problems. Ability to manage last-minute changes, delegate tasks, and handle multiple responsibilities simultaneously. Ability to take initiative and independently plan, organize, coordinate, and perform work in situations involving numerous competing demands and broad impact. Demonstrated consultative skills in working with internal and external constituent groups, as well as the ability to lead committees and teams, facilitate groups, and build consensus. Excellent written, verbal, organizational, and interpersonal communication skills. Demonstrated integrity, dependability, sound judgment, diplomacy, and resourcefulness in establishing and maintaining collaborative, positive, and effective working relationships. Ability to work effectively in a fast-paced, demanding environment with evolving needs, competing priorities, and firm deadlines. Ability to work evenings and weekends and to travel as required. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. A task may be included as part of the interview process.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Experience in higher education, government, executive administration, advancement, or a related environment. Knowledge of presidential and executive protocol, ceremonial practices, and executive hospitality. Experience coordinating executive or VIP visits and supporting events involving a president, chancellor, CEO, elected official, or other senior executive. Experience coordinating events involving governing boards, elected officials, dignitaries, donors, alumni, community leaders, or other distinguished guests. Familiarity with CSU policies, governance, university organizational structures, and university event operations.

Compensation: Salary is commensurate with experience and qualifications. Salary range is $5,053 - $16,221/monthly. Budgeted hiring salary range is $ 9,000 - $10,167/monthly. A comprehensive benefits package is provided.

Appointment: The Administrator II appointment will be made under the guidelines for management and supervisory employees of the California State University.  All rights and benefits associated with this appointment are governed by the Management Personnel Plan.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Closing Date: Review of applications will begin on September 9, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required. Resumes will not be accepted in lieu of a completed application.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678