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Essential Functions: This position may be focused in one program area and/or administrative specialty or may include more general duties crossing several programs or administrative specialties. Program areas and administrative specialties may include, but are not limited to program administration, administrative specialties and general administrative functions. The incumbent but may coordinate projects within or with other units, and will manage multiple work priorities and be accountable their own work results. Grant Analysts will assist in the management of the full life-cycle of grant funding, ensuring compliance with regulations, tracking budgets, and preparing financial reports. This role involves monitoring expenditures and coordinating reports to granting agencies. Duties include but are not limited to: tracking, monitoring and verifying grant budgets; monitoring and verifying grant personnel workloads; financial reports; providing recommendations to maximize resources and/or take corrective action; interpreting and implementing policies and procedures regarding relevant grant related fiscal analysis and techniques; developing, implementing and maintaining analytical databases to track and reconcile data. They will analyze financial discrepancies and take action to ensure that financial data is reconciled with campus records. The incumbent will oversee personnel hiring, purchasing, travel, and grant reimbursement; assist Principal Investigators with budget forms preparation including calculating unit and fringe rates, and track and maintain records on cost sharing and in-kind commitments; post-award transactions; and work with campus partners such as the Foundation to ensure accurate and timely grant support.
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Required Qualifications & Experience: Bachelor’s degree from an accredited four-year college or university and/or equivalent training and administrative work experience involving the study, analysis, and evaluation of administrative policies, procedures, practices, or programs. Experience performing administrative and analytical assignments involving research, data analysis, program evaluation, and the development or improvement of administrative processes. General knowledge of sponsored programs administration, research compliance, and applicable federal regulations. Working knowledge of policies and procedures governing grant budgeting, expenditures, and financial administration. Knowledge of basic research methods, statistical analysis techniques, and general principles of business mathematics. Strong organizational, analytical, and problem-solving skills, including the ability to collect, compile, analyze, and interpret data; make accurate projections; and develop sound conclusions and recommendations. Highly developed quantitative and reasoning skills, with demonstrated accuracy and attention to detail. Excellent written, oral, listening, and interpersonal communication skills, including the ability to prepare, present, and interpret reports and communicate complex information clearly and effectively. Demonstrated proficiency in the use of standard office technology and software applications, including Microsoft Office Suite. Ability to learn, interpret, and apply a wide variety of policies, procedures, regulations, and guidelines relevant to assigned programs, organizational units, and administrative specialties. Ability to independently plan, organize, and prioritize multiple assignments and projects; meet established deadlines; exercise sound judgment and initiative; and make appropriate decisions within established guidelines. Ability to establish and maintain effective working relationships with faculty, students, staff, administrators, and other internal and external constituents; collaborate effectively across organizational units; and serve as a liaison in support of departmental and university operations. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. A task may be included as part of the interview process.
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
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Desired Qualifications: Four years of progressively responsible experience providing day-to-day program administration and performing a variety of administrative, technical, and analytical duties related to organizational operations and procedures, including fiscal analysis and management, program and policy research, development, implementation, and evaluation. Working knowledge of sponsored programs administration, research compliance, and applicable federal regulations. Knowledge and experience using California State University (CSU) administrative and financial systems, including the Common Financial System (CFS), Financial Data Warehouse, Purchasing, PeopleSoft Human Resources Management System (HRMS), and PeopleSoft Student Administration (GET) for faculty workload reporting through the Academic Planning Database (APDB). Knowledge of common software packages and expertise in creating/using Microsoft Excel spreadsheets to include various complex formulas and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations.
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The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678
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